01
Declaration header
Identifies who is reporting, for which period, country, and trade flow.
- Reporting period
- Declarant / VAT ID
- Dispatch or arrival
- Reference number
Intrastat features
Everything you need for submission-ready Intrastat reporting
Connect your systems or upload trade data, then let Intrastat.ai validate,
enrich, review, and prepare country-specific declaration files.
ERP-free data import
Upload Excel, CSV, or ERP export files and start validating Intrastat declarations without a long integration project.
Automatic regulation tracking
Keep reporting logic aligned with Intrastat regulations, annual instructions, code-list updates, and country-specific changes.
AI validation layer
Review ERP-created declarations for missing, inconsistent, or country-specific issues before submission.
Country-ready outputs
Generate validated ASCII, XML, CSV, or other required declaration formats for each reporting country.
Commodity code matching
Suggest suitable 8-digit commodity codes from product descriptions, master data, and previous classifications.
Human review queue
Route uncertain commodity codes, missing fields, and compliance exceptions to expert review before export.
Smart data enrichment
Complete missing transaction, country, region, unit, and supplementary quantity fields from available context.
Anomaly detection
Flag unusual values, weight-to-quantity ratios, country combinations, and transaction patterns for focused review.
What you can automate?
Replace spreadsheet checks, manual enrichment, and last-minute file fixes with a guided workflow built for Intrastat reporting.
Trained on Official Intrastat Rules
Trained on official Intrastat regulations, instructions, country-specific requirements, and published special cases.
AI Commodity Code Matching
Automatically identifies and suggests the most appropriate 8-digit Commodity Code based on product descriptions and available master data.
Declaration Validation
Checks your Intrastat declaration for missing, inconsistent, or potentially incorrect information before submission.
ERP & WMS Integration
Connect SAP, Microsoft Dynamics, Oracle, Odoo, and other systems to collect relevant purchasing, sales, logistics, and material movement data.
Smart Data Enrichment
Automatically completes missing reporting fields such as Nature of Transaction, country codes, region codes, units of measurement, and supplementary units.
Country-Specific Compliance
Applies the relevant Intrastat requirements and special rules for the reporting country instead of relying on one generic EU-wide validation.
Automated Intrastat Declarations
Transform source data into a complete Intrastat declaration with minimal manual intervention.
AI Declaration Review
Already creating your declaration in SAP, Oracle, Dynamics, or another ERP? Intrastat.ai acts as an intelligent second layer and reviews the generated declaration.
Error & Anomaly Detection
Identifies unusual values, inconsistent combinations, missing fields, and potential reporting mistakes that standard ERP validations may overlook.
Natural Language Intrastat Assistant
Ask questions about Intrastat rules, Commodity Codes, transactions, special cases, or your declaration directly in natural language.
Multiple Data Sources
Connect your ERP or simply provide Excel, CSV, API, or other structured data. Customers do not need an existing Intrastat system.
One Click, Full Reporting
From data collection and enrichment to validation and declaration creation, automate the complete Intrastat reporting workflow.
Properties
Intrastat made simple, secure, and reviewable
Simplify the reporting workflow with AI automation, human review where it matters, and European data residency for sensitive trade data.
- No complex setup.
- AI-powered automation.
- Human experts in the loop.
ERP-Free Data Import (CSV/Excel)
Upload trade files when ERP integration is not ready and start validating the declaration immediately.
In Europe for Europe
Combine AI automation with European data residency, enterprise security, and GDPR-focused data protection.
Human-in-the-Loop Review Queue
Route uncertain classifications, missing fields, and compliance exceptions to expert review before export.
Auto-Generated ASCII/XML Files
Generate country-ready ASCII, XML, CSV, or other required declaration formats from validated data.
XML structure
What goes into an Intrastat XML file?
An Intrastat XML declaration combines reporting-party data with one or more goods movements. Intrastat.ai maps, validates, and formats these fields for the schema required by the reporting country.
<Declaration>
<Header>
<Period>2026-01</Period>
<Flow>ARRIVAL</Flow>
<DeclarantVAT>...</DeclarantVAT>
</Header>
<Item>
<CommodityCode>...</CommodityCode>
<PartnerCountry>...</PartnerCountry>
<NatureOfTransaction>...</NatureOfTransaction>
<NetMass>...</NetMass>
<InvoiceValue>...</InvoiceValue>
</Item>
</Declaration>Element names and mandatory fields vary by national authority. This example shows the common logical structure, not a submission schema for a specific country.
02
Goods classification
Describes what moved and how the goods must be classified.
- 8-digit commodity code
- Goods description
- Country of origin
- Partner country
03
Transaction details
Adds the commercial and logistical context required by the authority.
- Nature of transaction
- Mode of transport
- Delivery terms
- Partner VAT ID
04
Quantity and value
Reports the physical quantities and values used for statistical reporting.
- Net mass
- Supplementary units
- Invoice value
- Statistical value
